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Atoka authority approves May purchase orders; trustees note fertilizer, fungicide and a misapplied deposit slip
Summary
Trustees approved May purchase orders for the Atoka Municipal Golf Authority and discussed agronomy inputs, sand usage in bunkers and a mislabeled deposit slip that appears to belong to a different sports facility.
The Atoka Municipal Golf Authority unanimously approved purchase orders for May 2025 after trustees discussed agronomy work, sand usage and a misapplied deposit slip.
During the item, staff explained that Helena Ag Enterprises conducts soil and tissue testing and tailors fertilizer and fungicide applications. Trustees noted heavy rainfall had increased the need for fungicide and that recent fertilizer applications (referred to in the purchase orders as "triple 19") had improved turf condition. Staff reported the greens and fairways were showing improved coverage after treatment.
Trustees asked about sand reserves used for bunker work; staff estimated roughly one-third of the pile had been used and that planned work would repeat three times at the estimated contract rate of $1,325 per application. Staff said the greens remain playable despite wet conditions.
A bookkeeping issue emerged when staff noted a deposit slip recorded in the purchase-order package belonged to another municipal sports facility. Staff said the wrong deposit slip had been used for a deposit to the golf authority and would be corrected; trustees asked staff to ensure the balance reconciliation reflected this correction.
Action: A motion to approve the purchase orders was made and seconded; roll call was unanimous (Trustee Thomas: aye; Trustee Burridge: aye; Trustee Armstrong: aye; Trustee Henderson: aye; Trustee Kathy: aye). Trustees asked staff to provide a printed breakdown of the deposits for the meeting participants after adjournment.
No amendments to procurements or new contracts were approved at the meeting; trustees approved the POs as presented and directed staff to correct the deposit record and provide documentation for reconciliation.
