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Officials briefed on Centennial Park West costs; awarded construction below budget, staff summarizes contingency use
Summary
Staff told the Village Board the Centennial Park West construction contract was awarded below the original budget and described contingency requests, design changes and owner's costs; bonds issued in 2023 paid project costs and trustees asked finance staff for long-term bond cost calculations.
Village staff briefed the Orland Park Village Board on June 2 about final costs and contingency use for the Centennial Park West project and said the construction contract was awarded below the initial budget.
Joel (presenter; last name not specified in the transcript) reviewed the budget and procurement history. “As you can see, the budget amounts and the cost, roughly about 12,000,000 was the goal. We awarded the project for a little short of 11,000,000,” he said, and added that the contingency was reduced during closeout to about $9.97 million on the slide. Joel also described scope changes: 89 requests to use contingency funds, of which 26 were negotiated at no cost to the village; the project recorded seven credits to the village, 14 design changes and 28 construction changes.
Joel said owner costs were separated from contingency and included construction testing, utility fees, low-voltage systems and furniture. He noted the village held a VIP event in 2024 and included catering and giveaways in the budget; some items were not carried into 2025 budgets. When asked by Mayor Dodge about ongoing maintenance needs, Joel said the facility’s maintenance demands would be “very low” beyond routine lawn care and periodic preventive maintenance on HVAC and electrical systems.
On financing, the director of finance confirmed the village issued bonds in 2023 and used those proceeds to pay for the project. When trustees asked for the long-term cost of bonding, the finance director did not have a current amortization on hand; trustees requested a breakdown of interest over the chosen 20‑year bond term and the village agreed to supply the calculation.
Trustees asked clarifying questions about contingency use, owner-cost line items available in backup documentation, and long-term maintenance budgeting. Joel said a detailed line‑item breakout was available in backup sheets.
