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Board approves budget amendments, school-nutrition contracts and 26‑machine Sharp copier lease
Summary
Alexander County Schools approved three budget amendments including FEMA funds, recommended school‑nutrition vendors and a 26‑machine copier contract with Sharp priced at $5,072.75 per month ($60,873 per year). The board also approved a $2 breakfast price and continued CEP coverage for elementary schools.
The Alexander County Board of Education approved three budget amendments, a set of school-nutrition vendor contracts and a 26‑machine copier lease during its June meeting.
Chief Financial Officer Sharon Mahaffey presented budget amendment No. 14 (a state amendment reallocating project funds and adding allotments for behavior supports, school connectivity and transportation for homeless and foster children, plus assistance for national‑board candidates), amendment No. 15 (capital outlay adding a FEMA grant to repair hurricane damage at Taylorsville) and amendment No. 16 (special revenue additions for auditorium rental revenue and FEMA funds to replace food lost during a power outage). The board voted to approve the three amendments unanimously.
Mahaffey also recommended vendor awards for the child-nutrition program: Pet Dairy for milk and dairy; Sysco for food delivery; Randy Plus and Southeast Paper Group for supply delivery; Correction Enterprises for chemicals; Hershey’s for ice cream; and Smartmouth Pizza for pizza. She reported 1,212 students were signed up for meal pickup and asked the board to approve a $2 breakfast price; the board approved the vendors and the breakfast price unanimously. Mahaffey noted elementary schools will participate in the Community Eligibility Provision (CEP) program for free lunch and breakfast.
On procurement, the board approved a new copier contract with Sharp for 26 devices at $5,072.75 per month — a total of $60,873 annually — and noted the agreement includes a reduced per‑color‑copy cost. The district said the procurement effort also consolidated older contracts and replaced a prior contract; the board approved the Sharp lease unanimously.
Each approval was moved, seconded and carried without dissent. Board members asked CFO Mahaffey clarifying questions during the report; Mahaffey said detailed amendment documents and procurement plans were included in the board packet for review and answered questions about project allocations and grant restrictions.
Actions taken will be reflected in the district’s fiscal records and contract files; staff said any operational impacts from the FEMA and other restricted grants will be executed according to grant requirements and existing procurement rules.
