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Edmonds presents first citywide Fleet Business Policy; policy to be reviewed at least every five years
Summary
The City of Edmonds presented its first citywide Fleet Business Policy Tuesday, a consolidated manual of practices for operating and maintaining city vehicles and equipment that staff said will be reviewed at least every five years.
The City of Edmonds presented its first consolidated Fleet Business Policy Tuesday, a staff-developed document intended to standardize operations, maintenance, acquisition and disposal of city vehicles and equipment and to clarify funding and fueling practices.
Carl (first name only in the meeting), the city’s fleet manager, said the policy aggregates years of standard operating procedures and is designed to be a “living document” that the fleet team can update as needed. “It is my intention to have this reviewed at a minimum every five years,” Carl said, noting that staff may make interim updates when necessary.
The policy describes how the fleet is funded and how charges and fund balances are managed; it also documents fueling plans and off-site fueling options. Carl said the city maintains accounts with Pacific Pride and a nationwide ConocoPhillips/76 fuel-card network as backup options, and that alternate commercial fuel-card programs could be considered in the future if needed for out-of-town work or station maintenance.
Committee members asked about extending vehicle lifecycles to delay replacement. Carl and other staff said vehicles and equipment are evaluated during each budget cycle and that staff seek to “get the most life” from assets; replacements are recommended when reliability or lifecycle cost justifies replacement rather than strictly by an age threshold.
The presentation addressed electric-vehicle readiness and charging infrastructure. Carl said the city currently operates three charging stations at Public Works, three under City Hall and three at the parks facilities for fleet use; the chargers are Level 2 (240-volt) units. He said the city has technicians, including a Ford-certified technician with hybrid/EV training, who can perform many EV maintenance tasks but that some specialized diagnostic tools or deeper repairs may require outsourcing as the fleet’s EV inventory and needs evolve.
Committee members praised the policy and staff work; staff noted a few grammatical edits needed in the draft. Committee B agreed to forward the Fleet Business Policy to the council consent agenda.
