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Planning staff urges commissioners to use county email to avoid GRAMA exposure and quorum problems
Summary
Staff reminded commissioners to use their county email and contact the designated staff member when unable to attend; the reminder cited GRAMA and a 2019 State Records Committee decision about text-message disclosure.
Planning staff on Thursday warned commissioners that using personal phones and informal text threads for commission business can create open-records exposure and quorum risks and asked commissioners to use their county email and to notify staff per bylaws when they will miss a meeting.
The warning is intended to reduce administrative work, protect commissioners’ personal devices from disclosure under public-records requests, and ensure the county can demonstrate compliance with notice and quorum rules.
A planning staff member told…
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