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Perkins council and PPWA adopt purchasing and internal controls policies, add signature‑stamp rules
Summary
The City of Perkins and the Perkins Public Works Authority approved updated purchasing and internal‑controls policies required by federal grant conditions; the policies formalize existing practices and add limited new rules for signature stamps and internal checks and balances.
Perkins elected officials on Tuesday approved updated purchasing and internal controls policies for both the City of Perkins and the Perkins Public Works Authority (PPWA). Staff said the policies document existing practices, satisfy requirements tied to federal grant funding and add limited new controls, including rules governing a signature stamp.
City staff explained these documents were prompted in part by conditions of an EPA grant and noted the policies “bring it up to date” without changing day‑to‑day operations. A city speaker told commissioners the purchasing policy and internal control policy are “already stuff you're already doing; it's just putting it in” writing and that the “only new thing in either of those is the signature stamp.” The policies include checks‑and‑balances language: the signature stamp must be kept locked, users must initial when the stamp is used, and the stamp may not be used on checks.
Council members approved motions to adopt the city purchasing policy and the internal controls policy. The PPWA separately adopted its purchasing and internal controls policies during its regular meeting; recorded votes show assent from mayor and PPWA commissioners.
Officials said documenting these policies will aid transparency and satisfy grant conditions; no changes to procurement thresholds or material new authorities were described during the meeting.
