The Accomack County School Board on Tuesday voted 6–3 to adopt a revision to leave reporting that requires 12‑month employees to record leave in quarter‑day increments, aligning payroll practice with the district’s new enterprise resource planning system.

Board members said the change was driven by the district’s ERP implementation, which reports leave by whole or fractional days. The motion to adopt the policy — identified in the meeting as F5101GCVDDashR — passed after a failed attempt to table the item for further review.

The board debated whether the quarter‑day requirement would unfairly reduce staff paid time off when employees need less than a quarter‑day away from work. One board member asked, “Why do they have to take 2 hours if they only need, say, an hour or 30 minutes?” Central office staff explained the ERP reports leave by days and that, under the prior policy, 10‑month employees used quarter‑day increments while 12‑month employees used hourly increments. Staff said the change was intended to make leave uniform across employee types.

Chief human resources and payroll staff noted that accounting for 30‑minute increments would complicate payroll calculations and create “decimal” day accounting that the system is not designed to manage. Board members who opposed the measure pressed staff to explore whether the ERP vendor could adjust reporting to allow hourly or 30‑minute increments, but the board ultimately approved the quarter‑day standard.

The motion to adopt the policy was moved and seconded during the meeting and passed by a recorded voice vote; the chair announced the tally as “6 to 3.” The board did not take additional amendments at the meeting but directed staff to document the ERP-driven rationale for the change.

Board members and staff said they would continue to review operational impacts and field questions from employees about how partial‑day absences will be converted to the new reporting format going forward.

The new rule takes effect as the district continues ERP implementation and will be reflected in employee leave reporting and payroll processing. The board did not specify an implementation timeline during the public portion of the meeting.