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Trustees review 2025 paving contract; town staff seeks $44,000 from salt budget for drainage
Summary
Town staff asked trustees to authorize a contract award to Allstate’s Construction Inc. for 2025 paving of West Street, Forest Ave and Prospect Street, and requested using $44,000 from a salt-budget surplus for related drainage improvements on West Street and Heathrow.
Town staff asked West Swanzey trustees to authorize a 2025 paving contract with Allstate’s Construction Inc. covering West Street, Forest Avenue and Prospect Street and to approve a related drainage budget transfer.
Staff said the successful bidder provided required insurance documentation and that the contractor was switching insurers with full documentation expected by June 23. Trustees were told the town had agreed to remove a subcontractor-quote requirement for the contractor because the bid provided a single total price.
Separately, staff requested spending $44,000 from a salt-budget surplus (quoted surplus: $55,868.74) to fund drainage improvements associated with the West Street paving project. The requested work includes removing broken sidewalk segments that trap water, regrading to prevent ponding, installing four catch basins, and securing easements for detention-pond discharge (staff identified property owners being consulted, including a resident referred to as Mark and another property owner giving an easement). Staff estimated roughly $12,000 and $32,000 as piece amounts for specific drainage tasks, describing the work as non-emergency but necessary to allow water to reach the new catch basins and to prevent further yard salt/sediment runoff to neighbors.
Staff also said the West Street project ties to broader surface and sidewalk maintenance work; trustees heard that a broken sidewalk would be removed and replaced with stripe/fog markings in some areas and that additional catch basins would be added to improve drainage. The presenter noted continuing discussions with property owners to secure required easements for basin drainage.
Trustees did not record a final vote on contract award or the $44,000 transfer within the transcript excerpt. Staff signaled they would circulate contractor insurance documents and finalize easements and contract paperwork for the board to act on as soon as documents are complete.
Why this matters: Authorizing the contract and approving the drainage funds will allow paving and related stormwater work to proceed and impacts local travel and property drainage; the requested budget transfer would use a town operating surplus rather than new borrowing.
