Board discusses draft facility‑rental fees and supervision rules; will return with full policy

The Piper Unified School District Board of Education held a detailed discussion about proposed seasonal and event‑based facility rental fees, building supervision requirements and possible approaches for events that collect gate revenue.

Staff presented a two‑part draft: a seasonal facility usage fee intended for recurring bookings and a separate event fee for one‑time uses such as tournaments or private events. The packet included proposed hourly rates, building supervision time, and distinctions between indoor and outdoor spaces.

Trustees and staff debated several practical issues, including whether outside tournament organizers that collect gate or concessions revenue should pay higher flat fees, a percentage of gate receipts, or both. One board member suggested publishing the rates and any revenue‑sharing terms so the public understands how district facilities are used and compensated.

Board members and staff also discussed differences in time blocks (the draft used 90‑minute blocks for gym spaces versus the historical 60‑minute slots), which could reduce overall availability; staff said they would consider mixed block lengths by facility type (e.g., 60 minutes for gym courts used by younger children, 90 minutes for commons/library bookings).

The draft added a building supervision requirement — an on‑site, paid district staff member — and staff said that supervision helps manage access, keys and visitor control. Trustees asked staff to return next month with the full policy and procedures, alternative pricing options (including nonprofit/profit differentiation and event revenue sharing), and clearer language on cancellation, flexing to alternate facilities, and refund rules.

No vote was taken; staff said seasonal rentals open July 1 and requested direction so terms could be finalized in time for fall scheduling.