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Public Works committee switches low bidder for South 90th water-main work after bid form issue; council approves City Water LLC agreement
Summary
The West Allis Public Works Committee recommended, and the council later adopted, placing one bid on file and approving a different low bidder after staff determined a formerly-required signed form was no longer required. The council also approved an agreement with City Water LLC for up to $45,000 in temporary water‑utility management services.
At its committee meeting during the council's June 10 recess, the Public Works Committee discussed two water‑utility procurement items and a temporary management agreement.
Committee members reviewed Resolution 2025-2389, a bid to UPI Construction LLC for water-main relays on South 90th from Lincoln Avenue to West Beecher Street in the amount of $347,468.70, and a second bid for the same work where a lower bidder submitted a packet missing a signed form. Committee staff said the specific form had previously been required but "it turns out that the form itself was not a needed form anymore," a staff member explained, because of a change in state law. Staff recommended receiving and placing on file the higher numbered bid (item 35) and approving the lower bidder (item 36) because the missing document was no longer mandatory.
The committee voted to receive and place item 35 on file and to approve item 36 (the lower bidder). A committee motion carried in committee and the City Council subsequently adopted the committee report by roll call vote, 9–0.
The council also approved Resolution 2025-2394, an agreement with City Water LLC for management and maintenance services for the city's water utility not to exceed $45,000. Staff said the temporary agreement will provide coverage at a pumping station while a regular employee is on long-term medical leave and during the lead-up to a retirement; the vendor's employees would fill in on a temporary basis through December to support alarm response and routine operations.
The procurement discussion included procedural clarifications intended to avoid rejecting a bid on a technicality when a state law change removed the form's requirement. Committee members indicated the office would adjust future bid processes to reflect the current law and avoid similar confusion.
