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County approves three-year contract for sheriff’s custom mobile app to manage inmate trust and commissary
Summary
The county authorized a three-year, $42,676 contract with OCV LLC for a custom mobile application to let the public view inmate status and add funds to inmate trust accounts; fees assessed on commissary purchases will primarily fund the contract.
Jefferson County supervisors approved a three-year contract totaling $42,676 with OCV LLC for a custom mobile application to allow the public to check inmate status and add funds to inmate trust accounts.
The county said inmates in the Jefferson County Jail cannot possess cash and are assigned inmate trust accounts to purchase hygiene items, snacks and other commissary items. Jefferson County retains a percentage of commissary sales to fund amenities such as cable television. The sheriff’s office and county staff told committees the proposed app will make it easier for friends and family to monitor inmate accounts and deposit funds, centralize public-facing services such as bond posting and streamline visitation scheduling.
Law Enforcement Committee considered the request on March 20 and the finance committee reviewed it on April 9 and May 6 before forwarding it to the county board. The procurement was described as a sole-source procurement under the county purchasing ordinance because OCV LLC’s product was represented as the only option compatible with the sheriff’s office internal software.
The county said fees assessed on commissary purchases will primarily fund the contract; those fees are collected in a separate bank account. The resolution text also notes that if commissary fees do not cover the software cost, the sheriff’s department will cover shortfalls by contracting for additional inmate housing with state or federal partners.
Supervisor Drana introduced the resolution and the board approved it by voice vote. The finance note in the packet lists the full three-year contract amount and indicates commissary fees will cover the cost unless insufficient.
The county will move forward with development, support and maintenance under the three-year agreement and monitor commissary fee revenue to ensure the contract is sustainable.
