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Subcommittee pushes for clearer calendars and advance notice on field trips, dances and fundraising
Summary
Committee members and staff discussed streamlining event calendars, clarifying PTO vs. school responsibilities for dances and giving families earlier notice of field‑trip costs; staff suggested Google Calendar feeds and agreed to improve district calendar visibility.
Members of the Family and Community Engagement Subcommittee and district staff on June 11 discussed end‑of‑year events, field trips, dances and fundraising visibility and suggested clearer public calendars and earlier notice about expected expenses.
Parents said they and some families were surprised by field‑trip costs and sudden scheduling changes toward the end of the school year. One committee member said a $30 field trip charge to Canopy Lake Park caused family concern and recommended earlier communication about expenses so families can budget. Staff acknowledged variability in costs — for example, prom costs fluctuate with class fundraising — and suggested clearer expectations about fundraising roles and ranges for events that depend on class fundraising.
Staff and principals described existing internal calendars and school Google Calendars. A staff member recommended making school calendars easier to view on the district website and adding Google Calendar feeds so families can subscribe and filter events by school. Committee members and staff agreed to pursue a more visible, filterable calendar and to clarify whether events (concerts, dances) are PTO‑run or school‑led.
No formal actions were taken; staff said they will work on calendar accessibility, clearer labeling of PTO versus school events, and earlier notice for field trip costs and major year‑end activities.
