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Council hears multiple procurement items: Canon print lease, Johnson Controls, AME, Verizon and audit contract selection
Summary
Administration presented several contract awards and renewals to the council, including a $2.7 million Canon print-lease under state contract, smaller service contracts for building automation and fire protection, a Verizon cellular services renewal, and the selection of an auditor following a competitive process.
City staff presented several procurement and contract items during the caucus, ranging from a citywide print-lease to the selection of annual audit services.
Key items presented included: a resolution to authorize a Canon USA lease and maintenance contract for copy machines citywide under a New Jersey state contract for a total amount noted as $2,700,000 with a temporary encumbrance of $70,000; a contract award to AME Incorporated for building automation maintenance and inspection services for $101,916 through the Educational Services Commission of New Jersey; a contract to Johnson Controls Fire Protection LP for fire-protection inspection and monitoring of city-owned buildings for $47,750 through the Sourcewell cooperative; and a contract renewal to Cellco Partnership d/b/a Verizon Wireless for cellular services totaling roughly $143,000 covering phones, tablets and MiFi devices.
Staff also presented the selection of Donahue, Duranda, Doris & Tompkins LLC for annual audit services after a competitive process. The recommended two-year contract (with three optional one-year renewals) listed a Year 1 cost of $342,000 and a two-year number cited during the presentation for comparative purposes; staff said the selection committee rated that bidder highest on the scoring matrix. The procurement presentation included publicly advertised bids for several tree-planting and nursery supply contracts funded through CDBG grants and open-end contracts (examples: Watch Us Grow Landscape LLC with an encumbrance of $833,000; Diaz Nurseries LLC at $120,500; and a renewal with Kevin Downes Tree Service for $46,000).
Transportation planning staff also requested that the council reject proposals submitted for a Vision Zero action-plan update and supplemental studies under a USDOT grant so the city can reissue separate RFPs for Jersey City and Hoboken. Planning staff said six proposals were received and an evaluation committee reached agreement on a consultant team; staff recommended rejecting the received proposals so the cities can issue two separate RFPs and award separately.
Council members asked routine questions about bid differentials, funding sources and timelines. No roll-call votes on these procurements were recorded in the caucus transcript; the items were presented for council consideration.
