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District to hire consultant to draft RFP for Chatham Elementary solar project; consultant fee $12,000
Summary
Staff will ask the board to hire Ron Celentano of Celentano Energy Services to help draft an RFP for a solar installation at Chatham Elementary; staff said the consultant fee is about $12,000 and that grant rules bar the site assessor from being the installer.
The district informed the committee that it plans to ask the board to hire Ron Celentano of Celentano Energy Services to assist with drafting an RFP for a solar installation at Chatham Elementary, a project the district was awarded through a solar grant process.
Key points: Staff said one grant stipulation bars the firm that carried out the site assessment from also installing the solar system; that restriction does not prevent the site‑assessor from helping with procurement documents. The committee was told the consultant's fee to assist with the RFP is about $12,000; staff said that cost was not included in the district’s initial project budget and would be an incremental expense.
Procurement and timing: Staff advised that moving quickly to place an installation contract this year could preserve an approximately 3% federal investment tax credit referenced in the discussion; committee members recommended placing the consultant hire and RFP process on the next board agenda so the district can proceed.
Next steps: The consultant hire and RFP scope will be on the next board agenda for approval; staff said they will maintain separation between consultant and installer where required by the grant.
Ending: The committee did not vote; staff will place the consultant hire and RFP authorization on the upcoming board agenda.
