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McLean County IT reports ERP progress; flags low engagement from county auditor ahead of November finance go‑live
Summary
IT staff reported progress on the county’s ERP (financial) implementation — chart of accounts nearing completion and data conversion under way — but said the county auditor’s office has not consistently engaged with the project, creating a material risk to the November finance go‑live schedule.
County Information Technologies staff presented an ERP monthly report noting milestone progress and raising concern about limited participation from the county auditor’s office, which staff said is a significant project risk ahead of a scheduled finance go‑live on Nov. 1.
The presenter told the committee the chart of accounts — the foundational configuration for the new financial system — is close to being finalized and that data conversion work is moving smoothly. "That's really the foundation for the rest of the entire financial system, and we are very close to having that finalized," the presenter said, adding the project team holds regular check‑ins with vendors and project staff.
On risks, staff said they are evaluating whether the inventory module is needed, distinguishing inventory from asset management, and are actively managing change across departments. The presentation noted active communications with departments and weekly or biweekly check‑ins to prepare users for process changes.
A prominent risk item discussed was the office of the county auditor. The presenter said the county auditor "really has not been engaged very much in the process to be honest," and characterized that limited participation as a major project risk. Committee members expressed concern and asked staff to continue outreach to improve engagement. The presenter also said the treasurer’s office is providing time for project work amid a busy property‑tax season.
Committee members were reminded the finance go‑live is scheduled for Nov. 1 to allow the system to be operational before the new year; staff listed goals for the coming month including completing spreadsheets, process documentation, and crosswalks between old and new account structures for data conversion.
Committee members asked staff to continue efforts to increase participation from the auditor’s office and to report back on progress.
