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Oak Harbor seeks consultant to update Parks, Recreation and Open Space master plan
Summary
The Parks and Recreation Advisory Commission reviewed a draft RFP for an updated Parks, Recreation, Open Space (PROS) master plan and agreed to bring the proposal to a council workshop before posting; the city has budgeted $80,000 for the work.
Oak Harbor’s Parks and Recreation Advisory Commission reviewed a request for proposals on June 9 for a Parks, Recreation and Open Space (PROS) master plan update and agreed to schedule a City Council workshop to present the draft before releasing the RFP.
The PROS update is funded in the current budget at $80,000 and will replace a plan prepared by Development Services in 2019. Brian, Parks and Recreation Director, summarized the scope: the consultant must coordinate with city staff, facilitate public engagement including focus groups and a statistically valid community needs survey, analyze demographics and levels of service, evaluate existing and future facilities (including marina and recreation center feasibility study results), and produce an actionable five‑year implementation plan.
Why it matters: the commission said it needs a comprehensive plan that reflects Oak Harbor’s new Parks and Recreation Department and guides land acquisition, maintenance priorities, user‑fee policy and partnerships. The RFP requires a project schedule and written summaries of public outreach so the city can justify future budget requests and prioritize projects.
Key details: the commission noted the RFP’s proposed scoring matrix—10 points for letter of interest, 20 for firm profile and experience, 10 for proposed staff, 30 for project approach and 30 for cost—and flagged the emphasis on community engagement. The director described an anticipated procurement timeline of roughly three months to complete contracting and 12–18 months for the master plan itself, with periodic progress reports to the commission.
Discussion and next steps: commissioners raised no substantive edits to the draft scope and agreed to present it at a joint workshop with council before posting the RFP. The commission also said it will form a task committee (a subcommittee) to provide more frequent review and to help ensure community‑led outreach.
The commission did not take a separate formal motion on the RFP at the June 9 meeting; staff will return with a workshop date and the commission will review any final changes before posting the RFP.
