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Commissioners approve Futurity incident-management software and ARPA funds for initial implementation
Summary
Hardin County approved a statement of work and subscription agreement for Futurity Enterprises incident-management software and authorized use of ARPA interest funds to cover initial implementation and renewal support.
The Hardin County Commissioners Court on June 10 authorized the county judge to sign a statement of work and subscription agreement for cloud-based incident-management software from Futurity Enterprises (described in the agenda as "Futurity IT Incorporated"). The court approved using American Rescue Plan Act (ARPA) interest funds for initial implementation and future renewal support.
County emergency management leaders said the software will centralize incident records, support FEMA forms and track real-time costs during events, helping the county and local entities better document damage assessments and grant-related information.
The agenda requested the judge be authorized to sign the Futurity subscription and recommended allocating $20,500 in ARPA interest funds for initial implementation and for annual renewal support in years two and three. A county staff member explained that the system "will give us a real time, to date picture of an incident. . . . We'll be able to see the burn rate, how much this incident's costing," and that the software can "print all the FEMA forms that your secretaries and clerks are hand making." The staff member also said cities, emergency service districts and fire departments in Hardin County could have user logins to input local data.
Commissioners asked about road-data capabilities and training. The staff member said the software includes a road maintenance module that stores photos and records and "you can do that at the time of the storm or whatever." Implementation includes training: two hours for a super admin and two hours for users, with an additional two hours of training each year to accommodate turnover, the staff member said.
Despite some numerical confusion in the discussion (a staff remark referenced an annual cost of $6,500 and another remark included an unclear figure), the court approved the statement of work and the requested allocation of ARPA interest funds as presented. The motion passed by voice vote.
Clarifying detail: the agenda explicitly requested $20,500 in ARPA interest funds for initial implementation and for annual renewal support for years two and three; meeting dialogue included other numbers that were not reconciled on the record.
