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Board approves release of RFP for enterprise accounting and payroll system
Summary
The board approved releasing a request for proposals for a new enterprise resource planning system to handle accounting, payroll, fixed assets and human resources; staff outlined a 30‑day vendor response window and estimated a 6–18 month implementation after vendor selection.
Commissioners approved a request for proposals on June 10 to replace the county's core accounting, payroll and human resources systems with a single enterprise solution intended to support future growth.
Why it matters: the county seeks to consolidate multiple financial and HR functions—accounting, payroll, fixed assets and benefits—into a vendor-supported system that county staff said will better meet long-term needs.
Details: county staff said they had consulted other counties and used templates from recent RFPs. The RFP will be released immediately once approved; staff proposed a 2-week question period and an additional week for responses, aiming to have proposals in hand within about 30 days. Implementation timelines discussed ranged from about 6–8 months for some vendors to 12–18 months for larger conversions. Staff said the work will be a significant expense and will require vendor-specific build and conversion work.
Board action: a motion to approve release of the RFP carried on a roll call vote; commissioners instructed staff to publish the RFP and collect proposals under the stated timeline. No vendor was selected at the June 10 meeting.
Ending: staff expressed hope that at least initial implementation phases could occur in fiscal year 2026, and said they would return with proposals and subsequent recommendations.
