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Bibb County school board questions fund transfers, asks for notice on unusual checks
Summary
At a Regular School District meeting, a board member pressed staff about transferred funds tied to a building project and asked that the board be notified in advance of unusual or large checks; the board approved May 2025 bills and payroll with one member opposed.
At a meeting of the Bibb County Regular School District board, members approved bills and payroll for May 2025 while one board member questioned transfers tied to a building project and asked for stricter advance notice on unusual checks.
The superintendent recommended approval of the agenda and financial reports, and the board voted to approve bills and payroll. During discussion, a board member raised concerns after seeing a transfer to another entity and asked how the district was progressing on the related building plans. The board member said, “If we transferred the money to them, that looks like we've made some type of progress. So what is it?” and later asked that the board be told in advance about checks that were “out of the ordinary.”
A staff member responded that the district had been approved to act as fiscal agent and said the outside project remains under review, noting multiple entities must meet their own codes and that the district had worked with “the state, auditors” and the DCM while continuing to finalize plans. The staff member said the project team was "just continuing to work on the building plans and things like that." The board member pressing for notice said, “I want you to approve to us things that you didn't bid or things that were out of the ordinary just so that we're more informed without having to look for it ourselves.”
Board members discussed options for reporting such items; one member suggested an informational briefing at a work session instead of reading details in the regular meeting. No formal motion to change reporting procedures was recorded. The board nevertheless approved the May bills and payroll; the vote carried with one member recorded as opposed.
The discussion clarified that the district is serving as fiscal agent for the outside project but that plan approval and code compliance remain pending with the other involved entities and state reviewers. The board asked staff to propose what types of expenditures should trigger advance notice, with the idea that staff could present a short list of “odd” or nonroutine expenditures at the next work session.
The meeting proceeded to routine consent and personnel items after the financial discussion.
