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Decatur Council approves temporary AC rental for downtown library amid multi‑phase HVAC repairs
Summary
The Decatur City Council approved a contract to rent 10 temporary air‑conditioning units for the Decatur Public Library while a multi‑phase HVAC replacement proceeds; staff said the rental will cover July through September and carry an initial month cost of $8,250 plus $7,500 for subsequent months if all units remain in place.
The Decatur City Council on a 4–0 vote approved an agreement to rent temporary air‑conditioning units for the Decatur Public Library while a phased HVAC replacement is completed.
Stephanie McClain, who identified herself as representing Decatur Parks and Rec, told the council the library’s interior temperatures were “sitting somewhere between the temperature, average temperature of 76 to 85.” She said the city previously approved a Phase 1 repair with a target delivery and one‑month install period on July 26, but that additional work — “Phase 2” — has a longer lead time and could take up to 24 weeks.
“To begin cooling the building now,” McClain said, carrier representatives recommended installing temporary area units. “They’re suggesting we start with 10 units. Each unit is a 1 ton unit.” McClain gave the cost numbers before the council: $8,250 for delivery, setup and rental for the first month for the 10 units, and $750 per unit for each additional month (which she calculated as $7,500 per month for all 10 units). She said staff was asking the council to authorize the rental through the fiscal year — specifically for July, August and September — and that some units could be removed if Phase 1 completes earlier.
Council Member Pepper moved for approval; Council Member McMasters seconded. Following brief questions about expected effect and timing, the council approved the resolution by voice vote; members individually said “Aye.”
McClain said the Phase 2 quote was still pending and that the temporary units are intended to bridge the gap until permanent replacements can be installed. She described the temporary units as similar to arrangements used previously at other city facilities.
The contract approved covers rental, delivery and setup; McClain said staff will return with additional details if Phase 2 proceeds on an accelerated schedule and individual units are removed earlier.
The council did not discuss long‑term funding for Phase 2 during the item. The library HVAC replacement and the temporary rental were presented as operational actions to maintain building comfort and services while permanent repairs proceed.
