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County approves D4H incident-management software using grant funding
Summary
The Finance Committee approved purchasing D4H incident-management and file-sharing software to modernize emergency operations; the one-time purchase is covered by a grant and future annual costs will be shared with the radiological emergency preparedness grant and local ESDA funds.
Grundy County’s Finance Committee approved buying a cloud-based incident-management and file-sharing system (D4H) that county emergency management officials said will streamline exercises and real incidents.
Emergency management staff told the committee the initial purchase price will be paid with grant funds; after the first year, recurring costs are expected to be split, with the Radiological Emergency Preparedness (REP) grant covering roughly half and county ESDA funds covering the remainder. Motion: Jerry (mover), Tina (second); voice vote: ayes have it.
Why it matters: Officials said neighboring counties use the same platform and shared access will simplify coordination during nuclear-related exercises and real incidents. The software also lets the county post procedures and exercise materials electronically, reducing the large paper binders generated after exercises and improving information sharing with volunteers and external partners.
Details from the discussion: Joe (emergency management) described the software as cloud-based incident-management and file-sharing software used by surrounding counties; he noted the system will cut paperwork during exercises and allow stakeholders to access documents via links rather than thousands of printed pages. Matt and committee members confirmed the $12,000 purchase is not in this year’s expense budget but will be covered by a grant; going forward, annual costs will be split between the REP grant and the ESDA fund (committee discussion used those terms). The committee moved and approved a budget amendment to reflect the grant-funded purchase.
Next steps: The county will execute the purchase and incorporate the new software into exercises and EOC operations; staff will manage ongoing budget implications in future fiscal-year budgets.
