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Montgomery staff seek funds to scan city records, expand cloud services amid missing files concerns
Summary
City staff proposed a FY26 budget increase to pay a records-scanning vendor, expand Laserfiche cloud storage and cover shredding and hard-drive destruction; council members raised concerns about missing personnel files and safeguards against loss or deletion.
City of Montgomery staff presented a proposal in the June 9 workshop to spend roughly $39,000 next fiscal year on records-scanning, retention and related cloud services as part of a move toward a paperless system. Staff member Mary Anne said the plan includes scanning existing paper files into the city’s Laserfiche system, ongoing cloud access fees and shredding and hard-drive destruction services.
The request matters because city records include personnel files and development plans that council members said have been used to resolve past problems. “We are looking at having a move in the next year for city hall, and we have a lot of records on file,” Staff member Mary Anne said, describing separate quotes of…
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