Staff from the Division of Legislative Services walked commissioners through where the public can find livestream links and the public‑comment sign‑up for the Virginia Disability Commission meeting.

Lucas Childers explained that the meeting link and public comment link are available in four locations: the Division of Legislative Services (DLS) meeting page, the permanent General Assembly commission page, the House of Delegates meeting schedule and the Legislative Information System (LIS) upcoming schedule. He demonstrated the DLS meeting page and the LIS and said the materials and the public‑comment form are included; the form allows a requester to sign up to speak remotely (with deadlines: for afternoon meetings sign‑up closes at noon the day of the meeting; for morning meetings at midnight the night before) or to submit written comments.

Childers also reviewed the electronic meeting policy framework under Code §2.2‑3708.3 and described a separate March interim policy issued by the House of Delegates that limits remote participation for House members. He read the interim text: "House members may participate by electronic communication ... but cannot vote when participating remotely and will not be counted in attendance for the purpose of a quorum." Staff said the commission’s adopted electronic meeting policy is written to the ceiling of what Code §2.2‑3708.3 allows, but that the House interim policy creates a practical limit for joint commissions that include House members because remote delegates would not be counted in a quorum or allowed to vote under that interim policy.

Chair and members discussed pursuing a consistent chamber policy and staff said they will continue coordinating with House leadership. Commissioners also asked staff to confirm help‑desk contacts for members of the public who need assistance finding links; staff noted different websites are administered by different teams and provided guidance on who to contact.

No formal action was taken on policy; commissioners asked staff to continue coordination with House operations and to seek clarifications about public help lines.