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Tonganoxie board approves Trane service agreement as district plans phased HVAC replacement
Summary
The Tonganoxie USD 464 board approved a Trane service agreement covering extended parts-and-labor warranty for new middle-school rooftop units and heard budgetary estimates and options for replacing the district’s aging elementary HVAC system.
The Tonganoxie Unified School District USD 464 board on Monday approved a service agreement with Trane covering extended parts-and-labor warranty for rooftop heating and cooling units being installed at the middle school.
Board discussion and staff presentations detailed warranty terms for 14 new rooftop units being installed now, and outlined two budgetary options and a proposed phased approach for replacing the district’s older elementary HVAC system.
Mr. Loomis, a district staff member, told the board the district is installing 14 rooftop units at the middle school and that “this is going to cover all parts, all repairs, all labor, everything,” describing an extended warranty package Trane offered that supplements the standard one-year parts-and-labor warranty. He said the district’s standard one-year warranty begins when the units are set on the roof and that the Trane offer would provide extended coverage over a 10-year horizon with differing components covered at different years. Specifically, Loomis described parts-and-labor coverage through year five and compressor and heat-exchanger coverage in years six through ten.
The board discussion included questions about response times and parts availability. A board member asked whether the warranty included a repair-time guarantee; Loomis replied that Trane’s contract language does not guarantee delivery windows but that “they are very good about communicating, you know, hey, this is back ordered,” and he said parts for current-generation units have become easier to obtain in recent years.
On the broader HVAC question at the elementary school, Loomis and staff described two main replacement concepts Trane presented: a commercial split-system rooftop approach and an air-handler/heat-pump approach with indoor air handlers. Loomis said the district plans to phase work rather than replace the entire system at once and provided budgetary estimates. He described a total estimated project cost in the materials Trane provided of about $5,480,000 to phase the full building replacement, with single-stack phase construction estimated at roughly $1.5 million to $1.8 million. The district emphasized the numbers are budgetary and that additional manufacturers and bidding options remain under consideration.
Board members also discussed preceding repiping work and the district’s intent to pilot the warranty and service approach at the middle school before committing to larger elementary replacements. Loomis said phasing would allow the district to assess the repiping and newer equipment performance before committing to every classroom or pod.
After discussion, the board voted 6-0 to approve the Trane service agreement as presented.
The district will continue planning and pricing work for the elementary HVAC options and may seek bids from additional vendors; staff said they will return with refined specifications and budget numbers in the coming months.
No further binding budget commitments for the larger elementary replacement were approved at Monday’s meeting; board members emphasized the district’s preference for a phased approach and the need for additional budget and scope details before moving forward.
