Daviess County staff brief commissioners on APS contract transition, staff payouts and records deadlines

Daviess County staff told the Board of Commissioners on June 9 that the county''s contract overseeing the Adult Protective Services (APS)/prosecutor hub will end June 30, 2025, and a different vendor has been selected to take over services.

The update matters because the change affects county personnel, the disposition of equipment purchased with federal funds and specific reporting and records deadlines tied to ongoing and potential litigation. County staff said the county must return certain federally purchased equipment, retain APS case files for three years and submit pending litigation or withdrawal-from-claim materials to the Indiana Family and Social Services Administration (FSSA) by Aug. 28.

"Our contract ends on June thirtieth of 20 25," said Abby (staff member). "CG Indiana was selected as a party vendor to pick up the adult services program beginning on July 1 of 20 25. So there's been this transition process, over the last 30 days that will continue throughout the end of this month." Abby said the county received guidance from the State Board of Accounts and IPAC on wind-down procedures.

Abby said there are no large county-owned vehicles or similar high-value assets that must be liquidated, but some laptops and portable printers purchased with federal funds will have to be returned to the state. "...there's some miscellaneous office items which based on the guidance received become the prosecutor's office items at that point in time since we were the overseeing agency for APS," Abby said.

County staff identified two county employees by name who will be released from county service in connection with the transition: Julie Stewart and Dave Smith. Abby said county payroll will cover their payouts from funds already received in the APS budget after earlier staffing changes: "Since Chris Jarrett left in February, there are actually going to be funds in the APS budget that we've already received that should the entirety of those payouts." She said she and Jennifer (staff member) will meet to finalize the payout amounts.

On records, Abby said the county must retain APS case files internally and make them available for state audit for three years. She warned that any pending litigation or withdrawal-from-claim paperwork must be turned in to FSSA by Aug. 28.

Commissioners asked whether the incoming vendor would contact the county for introductions; Abby said the incoming vendor's local directors and FSSA had already met and that she expected more communication once implementation details, locations and staffing were established.

The board did not take formal action on the transition during the meeting; staff described next steps and timelines for closing out the county''s role in the program.