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Garfield County approves up to $300,000 to replace assessorC2A0computer-assisted mass appraisal software
Summary
The Board approved a budget supplement, not to exceed $300,000, to replace the countyC2A0CAMA system; assessor's office expects to eliminate 1 FTE and save an estimated $200,000 over five years through efficiencies and modern hosting.
The Garfield County Board of County Commissioners on May 19 approved a budget supplement not to exceed $300,000 to replace the county AssessorC2A0C2A0computer-assisted mass appraisal (CAMA) software.
The AssessorC2A0reported that the county's current system — a self‑hosted Tyler/Grama installation in use for decades — is increasingly difficult to maintain and cannot readily incorporate legislative and reporting changes. The office asked the board to fund a conversion to a modern, cloud‑hosted system that assessors nationwide are adopting.
Why it matters: The assessor's office manages about 30,000 parcel records and must meet statutory reporting deadlines for many local governments and state agencies. The replacement is intended to reduce upkeep costs, speed reporting and enable new modules (sketch systems, appraisal analytics and improved public interfaces). The assessor told commissioners the conversion would require upfront costs to convert historical property data but is projected to produce more than $200,000 in efficiencies over five years and allow the office to eliminate one full‑time equivalent.
Board action and vote: Commissioner Samson moved to approve a budget supplemental request for the Assessor's Office in an amount not to exceed $300,000; the motion passed unanimously. The board directed staff to work with procurement to release the RFP in June and begin conversion work in the second half of 2025, with a target full production cut‑over on Jan. 1, 2027.
Implementation: The assessor outlined a conversion timeline: RFP in June 2025; vendor selection and project start in mid‑2025; testing and staff training through 12 months of conversion; access to both systems for a transition period; and 100% use of the new system from 2027. The assessor expects a reduction to 17.3 FTEs from 18.3 FTEs through the efficiency gains.
Ending: Commissioners and staff noted that oil‑and‑gas valuation and rapid legislative changes made a reliable modern CAMA imperative. The board approved the requested funding from the general fund; staff will return with contract details as procurement and selection proceed.
