Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Facilities And Maintenance topic
No spam. Unsubscribe anytime.
Commission directs three bids for police station rooftop HVAC after repeated failures
Summary
After years of recurring HVAC problems at the police station, the Cocoa Beach commission directed staff to solicit three bids and return with a recommendation; commissioners agreed to allow procurement up to the previously stated ceiling to avoid delays.
The Cocoa Beach City Commission asked staff on June 5 to solicit three competitive bids for replacement of the rooftop HVAC unit at the police department and to return with a staff recommendation. Commissioners also agreed that staff may proceed at or below the previously discussed ceiling to avoid long delays that would leave the building without reliable cooling.
Staff said the existing unit had shown repeated failures since the building opened, that three of four coils were failing and that the unit was manufactured in 2017. A proposal for a full replacement was on the table with a quoted price of $64,350 and a 14 to 16 week lead time; staff reported a single proposal initially and recommended seeking additional bids and considering warranties.
Police Chief Wes Mullins and Public Works Director Brad Kelso described long-running problems with the building’s HVAC since Year 2 of occupancy and said the unit had required frequent service calls. Commissioners said they wanted procurement run as a best-value purchase—evaluating qualifications, warranties and lifecycle cost—not simply the lowest bid.
The commission discussed short-term repairs to keep the station operable while waiting for replacement parts or delivery; staff noted a repair option priced near $36,000 for immediate coil work but Commissioners asked staff to investigate temporary fixes (including leak-stopping measures) while focusing on full replacement bids and warranty terms.
The commission instructed staff to obtain three bids, evaluate warranties and qualifications, and return with a recommendation at the earliest meeting when the information is available. The commission recorded unanimous consent on the procurement direction; staff will document bids and recommended award in a subsequent agenda item.
