Commissioners back move to Tyler time and attendance system; sheriff’s office signs on

McLennan County Commissioners on Tuesday approved moving toward Tyler Technologies’ Time & Attendance module to modernize county payroll time capture and decrease manual processing.

Finance Director Francis (surname not given) told the court the Tyler module would replace the county’s current TimeEntry/TimeClock Plus process. The software can accept electronic time capture, allow departments to submit and approve time online and better integrate payroll functions across the county’s Tyler financial and payroll platform.

Why it matters: County staff said the sheriff’s office accounts for roughly 44% of county employees and is already interested in the product because its training and scheduling needs are complex. County staff said 70% of county employees could be on the new system if all interested departments adopt it; the county budgeted $44,000 in FY2025 for the initial SaaS and equipment costs and showed a maximum one‑time implementation estimate of about $47,200 spread across fiscal years.

Francis summarized the benefits: improved integration with payroll, built‑in handling of differentials and grant‑related hour tracking, and reduced manual entry. “We feel very strongly about this piece of software that we’d like to utilize,” Francis said. The sheriff’s office Major Ives told the court the department supports the transition and noted many comparison counties already use digital time systems rather than paper.

Commissioners asked about the recent TimeClock Plus renewal; staff said that renewal would be replaced after transition. The court voted to proceed with contracting and implementation planning; Human Resources, IT and the Treasurer’s office will continue coordination and present contract terms and an implementation schedule.