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Commissioners flag grant oversight gaps after grant salary overruns required county dollars to cover
Summary
Bradley County commissioners raised concerns that grant administrators failed to monitor salary lines, leaving the county to cover small overages with tax dollars; staff said they corrected many overages by cancelling purchase orders but warned state auditors may still require adjustments.
Bradley County commissioners on June 5 raised concerns about oversight of grant-funded programs after staff reported at least one grant had exceeded budgeted salary lines and required county funds to cover the shortfall.
Commissioners said the county had several active grants during the fiscal year and that some grant administrators did not closely track salary spending. In one instance discussed during the meeting, a juvenile-related grant had overspent salary lines and the department used county tax dollars and internal offsets to correct the variance; county staff said most grant overages were corrected by canceling purchase orders or moving funds internally but that one grant overage could not be fully corrected within the grant and therefore required county funds.
Staff stressed that state monitoring or audit units may still review grant budgets and that the state could require further adjustments or reimbursement. Commissioners suggested the county consider centralized grant administration or additional training for grant administrators so budgets are monitored consistently throughout the year.
No formal policy change was adopted during the meeting; commissioners asked staff to continue reconciling grant accounts and to report back if state auditors raise issues.
