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Selectboard reviews grant closeouts, upcoming contractor RFP and town staffing updates
Summary
Selectboard members reviewed a memo to close out completed grants and bonds and received updates on several active capital projects, contractor procurement and staffing vacancies.
Selectboard members reviewed a staff memo listing grant and bond closeouts, updates on multiple capital projects and administrative items including contractor procurement and current staffing vacancies.
Why it matters: several completed and active capital projects affect town facilities and public works; staff asked the board to approve closing out older grants and to note progress on active procurements and studies.
Staff referenced a memo from Stefan asking the board to approve closeouts for older grants and bonds, including a Land and Water Conservation Fund grant from February 2019 for a completed project. The memo also listed active projects and grant amounts discussed in the meeting record: a demolition for Plainview Senior Housing ($43,850), a renovation grant for “California” (listed as $306,254), a sidewalk project of about $75,000 from a Mass grant that runs from Sawyer’s Crossing Road to the bridge, and a 2024 MASK grant intended for crossing lights on Sawyer’s Crossing Road where the rail trail crosses. Staff also noted five projects currently in progress and asked the board to authorize closing out completed awards.
Administrative updates included an architect’s RFP for a general contractor due April 28, with staff expecting to award the general‑contractor contract that same week; the Selectboard heard that interviews for the town administrator position are complete (staff received about 20 resumes) and that an update on the administrator search will be given at a future meeting. The record also listed ongoing recruitment for on‑call firefighters and EMTs, police officers, summer camp staff and lifeguards.
Other capital updates in the meeting: the Station No. 2 retaining wall was installed and accepted; the Grand Shaw roof repair was completed and walked through; New Hampshire Department of Transportation work on Route 302 bridge over Mackinbrook was described as a slow process with a public hearing anticipated this spring (driven by DOT); and the West wastewater treatment plant study remains underway with an estimated completion in October. Staff additionally noted the West Swansea TIF District can be removed from the active agenda because it has been approved.
Board action noted in the transcript: a Selectboard speaker said “we have a motion to approve” the memo from Stefan to close out some bonds and grants. No vote tally or recorded motion mover/second appears in the provided transcript.
What comes next: staff expects to return with contract award recommendations after the April 28 RFP deadline, to report further on the town administrator search at a future meeting, and to continue working through the wastewater study and DOT‑led bridge process.
