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Town adopts standardized Right-to-Know (RSA 91-A) request form and policy
Summary
Selectmen adopted a town-wide Right-to-Know policy and standardized, fillable 91-A form to document public-record requests and improve tracking across departments.
The Board of Selectmen adopted a standardized Right-to-Know (RSA 91-A) request policy and a fillable town form to document and track public-record requests.
Town staff and selectmen said requests for public records arrive by many routes — email, letter and in-person — and the form is designed to create a single documented intake that captures requester information, the records sought, preferred delivery method and dates. Brenda (town staff) and other department staff reviewed the draft with legal guidance from the New Hampshire Municipal Association, selectmen said.
The board discussed operational details: the form will be available on the town website with a quick link and will be used by all departments for consistency; staff will respond to emails by directing requesters to the form. Chief Flanders noted police records and CJIS-sensitive material remain subject to redaction and agency procedures; the form documents the request and supports the redaction process.
Selectman Miller moved to adopt the policy and use the fillable Right-to-Know (91-A) form; the motion was seconded and the board approved the adoption by unanimous vote.
The policy does not change substantive access rights under RSA 91-A; it creates a town-wide intake and recordkeeping process so requests and responses are tracked uniformly across departments.
