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Commissioners approve roughly $12,000 timekeeping hardware quote; fobs to be purchased separately
Summary
The board authorized the chair to sign a quote for timekeeping hardware and support at $12,004.94, with an expected second-year maintenance cost of $1,094.05; fobs will be purchased separately from a different vendor at lower unit cost.
Codington County commissioners authorized a quote to purchase timekeeping hardware and support at an initial cost of $12,004.94 with second-year maintenance of $1,094.05 and approved buying employee fobs separately from a lower-cost vendor.
Why this matters: the equipment will replace or upgrade the county's timekeeping system and establish recurring maintenance costs; purchasing fobs from a different vendor was selected to lower unit costs.
Staff told the board they had two quote options — one including fobs and one without — and confirmed the county's existing fobs would work with the selected system. Commissioners approved the quote without TCP-supplied fobs so the county can purchase compatible fobs through another vendor at a lower per-unit price. The quoted hardware and support total in the packet was $12,004.94, and staff listed the second-year maintenance cost as $1,094.05. The county estimated compatible fobs could be purchased at $5.43 each rather than a higher price from the vendor referenced in the packet.
Commissioner McElhaney moved to accept the quote; Commissioner Gable seconded and the motion carried by voice vote.
