WJCC reviews EverDriven transportation contract for 2025–26 and approves extra contingency for current year

WILLIAMSBURG, Va. — Williamsburg-James City County Schools reviewed a proposed cooperative contract with EverDriven Technologies LLC for the 2025–26 school year on June 4 and sought board authorization to increase contingency funding for an existing FY 2024–25 EverDriven contract.

Operations staff said WJCC annually engages third‑party transportation vendors to supplement district routes for students with specialized transportation needs, including students experiencing homelessness (McKinney‑Vento) and some special education placements. For FY 2025–26 the division proposed a contract under cooperative purchasing not to exceed $1,300,000; the term would run through June 30, 2026. The administration asked the board to review the request and be prepared to vote on June 17.

Staff also asked the board to approve a $75,000 increase in authorized funding for the current FY 2024–25 EverDriven contract. The board previously authorized an amount not to exceed $1,200,000; staff said the revision would raise the FY 24–25 not‑to‑exceed total to $1,275,000 to provide contingency for fluctuations in student transport needs in the final weeks of the year.

Board members asked how contracted services interact with district hiring: operations staff said the division increased in‑house drivers (from roughly 80 to 93) but still relies on contracted vehicles for some routes — particularly long or out‑of‑area trips and transportation for students who require single‑student transports. The administration said the long‑term goal is to reduce reliance on contracted services as district drivers and routing efficiencies increase. No vote was taken on June 4; the board will consider the contract and the FY 24–25 amendment at the June 17 meeting.