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Committee reviews RFP timeline and confidentiality; selection panels are staff‑led
Summary
The committee noted the RFP was issued and due April 4, discussed whether proposals are public and how review panels are formed, and agreed that procurement typically keeps proposals confidential with staff or a small panel doing evaluations.
Committee members confirmed that the request for proposals related to a named project was issued after the last meeting and that submissions were due April 4.
Members asked whether the number of proposals received could be shared; staff said they would inquire. The group clarified that proposals are typically confidential and that selection panels are generally composed of city staff with occasional external or mayoral appointees brought in for subject expertise. Panels are not usually open to the public because of confidentiality and competitive concerns.
The committee discussed options for including a community member on a review panel when expertise is relevant and noted that procurement rules include scoring rubrics and documentation requirements. No formal decision was made; staff will follow up on how many proposals were submitted and whether a committee member can serve on a review panel for this procurement.
