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LiveWell Kingston votes to skip official July and August meetings
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Summary
LiveWell Kingston commissioners voted to cancel the commission’s official meetings in July and August and agreed to keep informal calendar placeholders and an optional July meeting for themed work.
LiveWell Kingston commissioners voted during their April 3 meeting to remove the commission’s official July and August meetings from the City calendar, though informal or theme-based meetups will remain possible.
Commission leaders said the change responds to historically low attendance during summer months and the practical difficulties of conducting business when several members are absent. The commission chair said she will keep the times on members’ Outlook calendars as optional “if you want to come,” but will take the meetings off the City’s official calendar.
The commission proceeded with a brief procedural motion and a voice vote. After a second was made, members answered “aye” and the chair announced the motion passed. The motion was administrative: to cancel the July and August meetings as official City meetings while leaving room for optional, informal gatherings.
Commissioners discussed one practical follow-up: if the group chooses to hold a focused July session (for example on communications), it would be informal and not processed through the city’s official meeting calendar. That option, members said, would allow smaller working groups to continue progress without creating official meeting obligations.
The decision does not change the commission’s bylaws or its appointed membership; staff said they would update the City calendar and continue routine agenda reporting at subsequent meetings.
Commissioners who raised questions about the change emphasized continuity: meeting notices and any work conducted in the summer will be reported at the next formal meeting so absent members remain informed. The chair said she will communicate any informal session plans and suggested staff would retain meeting materials in the commission’s shared files for review by members who miss summer activities.
Looking ahead, the commission asked staff to maintain a record of any informal July/August meetings and to confirm the calendar change with the City clerk so public notice obligations are clear.
