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Milwaukie council approves budget adjustment moving ARPA funds, closes city hall fund and records potential overhire for building inspectors
Summary
The Milwaukie City Council unanimously approved a quarterly budget supplemental that moves $800,000 in ARPA funds into public works, closes the City Hall fund and moves $146,847 to the general fund; the city manager also said he has authorized an overhire of building inspectors that will be added to a future budget amendment.
The Milwaukie City Council on Tuesday approved a quarterly budget supplemental to move previously recognized federal ARPA funds into current-year appropriations, close the City Hall fund and correct a minor timing item in the library budget, after a staff presentation and brief council questions.
Finance Director Michael Osborne said the item was a routine cleanup to align revenue recognition and expense appropriations. “This is a small item. There’s $800,000 in ARPA funds we received in fiscal year 21–22; we recognized the revenue then and now are moving it from beginning fund balance into the public works appropriation so the budget will reflect the expense this fiscal year,” Osborne said. He also said $146,847 remaining in the City Hall fund will be transferred into the general fund to support future art and building-related items and a $2,500 timing difference will be moved between the council and library budgets.
Osborne presented the three-part adjustment during the public hearing on the proposed supplemental. Following the hearing, a council motion to approve the resolution authorizing the 2025–26 biennium supplemental passed unanimously.
The city manager separately told council he has authorized an overhire in the building department to bring on two inspectors to address inspection workload. The manager described the building fund as healthy and said the additional full-time equivalent (FTE) would be funded from the building fund; he said the overhire will be brought forward as an item in the next quarterly budget adjustment for formal appropriation.
City Recorder Miss Sager and staff answered procedural questions about timing and how the ARPA money is being applied to parks-related projects. Council members asked for clarification on which items were covered by the $800,000 ARPA adjustment; staff said that money will offset public-works expenses and clean up the accounting so fiscal-year 2025 reflects the expenses.
The council closed the public comment part of the hearing with no testimony and then voted to approve the supplemental resolution. The city manager said staff would send additional audit-related correspondence to council members by email.
The council did not take separate votes on the manager’s authorized overhire; staff described the overhire as a manager-level staffing decision that will be reflected in the next formal budget amendment for the council’s review.
