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Brentwood board reviews year-end finances; officials to sign DOE and MS filings this summer
Summary
Central office reported lower encumbrances as fiscal year end approaches and a projected $205,109 figure that will factor into the November tax rate. Board members were told they will be asked to sign DOE-25 and MS-25 forms and remaining manifests in July or early August.
Central office staff told the Brentwood School Board on June 2 that the district is closing out fiscal year 2025 with a number of encumbrance adjustments and a projected $205,109 figure that will be used to offset the tax rate calculation. The staff presentation also outlined next steps for the district’s DOE-25 and MS-25 filings with the state and Department of Revenue, and said board members will be asked to come in to sign remaining manifests and the two state forms in July or early August.
The central office presenter said the district is “releasing a lot of encumbrances” and that utility encumbrances show a large decrease as the fiscal year ends. The $205,109 amount was described as the projection being reported “to offset the tax rate,” and staff explained that the Department of Revenue and the state education agency use the completed DOE-25 and MS-25 reports to determine the official tax-rate calculation in November.
Board members were told some vendor invoices still must be located and paid as part of final fiscal-year processing. The presenter said the central office mailed hard-copy tax returns earlier in the year and continues to seek confirmation of the return’s status from the state, noting difficulty contacting the agency by phone.
Board members asked for a follow-up report showing final year-end balances once DOE-25 and MS-25 are complete. Central office staff said that when the forms are ready the board will be asked to come to the central office to sign the manifest and the state forms before auditors test the financial statements.
No formal motion on the tax filings was made during the public discussion; the reporting was presented as an administrative update and a request for signatures later this summer.
Board members additionally discussed how any unanticipated revenue may be used, with staff cautioning that only the portion within appropriation limits can be expended. Staff encouraged board members to raise possible maintenance or capital priorities for consideration if the year-end projection remains available.
The board did not adopt new spending at the meeting and instead directed staff to finish closing the fiscal year and present the completed DOE-25 and MS-25 and final fund-balance report when available.
