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Council tentatively backs voucher approach for Golf Extravaganza prizes; staff to finalize details
Summary
Council members discussed a request from Golfers Organized for Little Falls for donated rounds as prizes for an upcoming tournament and generally supported issuing vouchers that would be invoiced only if redeemed; staff said the arrangement does not require formal council approval but will finalize details before the June event.
Representatives of a local golf fundraising group asked the City Council May 19 to approve providing rounds of golf as prizes for an upcoming Golf Extravaganza. Council and staff discussed two options: donating rounds up front, or issuing vouchers that winners could redeem and that the golf organization would be billed for only when redeemed.
Staff presented the voucher option as the preferred approach: the city would issue redeemable vouchers to be distributed as prizes, and the golf organization would be invoiced only for vouchers actually redeemed. The staff member clarified that the arrangement "technically does not require council approval" and that issuing vouchers and invoicing for redeemed vouchers would result in no immediate city cash outlay; if all vouchers are redeemed, the revenue foregone would be approximately $2,000 (estimate provided in discussion), and an 18‑hole round with cart would increase the estimated cost compared with rounds without carts.
Council members described the golf group as a long‑standing local volunteer organization that returns funds to course improvements and youth programs. Members asked staff to confirm the number of rounds historically donated (the request discussed was for 40 rounds) and to finalize whether the vouchers would be used as door prizes, distributed at the tournament, or used elsewhere. Because the tournament was scheduled for early June, staff said they would follow up promptly and that council consensus supported the voucher approach and invoicing for redeemed certificates.
No formal council motion or vote was recorded at the work session; staff said they would implement the voucher/invoice procedure and coordinate details with the golf organizers and return to council if a formal action was required.
