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Board discusses $100,000–$150,000 estimate, 17-week lead time for courthouse chiller replacement
Summary
Supervisors heard an update that the courthouse air-conditioning chiller is about 25 years old, parts have been available so far, an engineer/spec sheet is being prepared, and a new unit could cost roughly $100,000–$150,000 with a 17-week delivery lead time, requiring a future budget amendment.
Supervisors discussed a potential replacement of the courthouse air-conditioning chiller at their May 19 meeting after staff reported recurring age-related problems and uncertainty about parts availability.
Dave (maintenance) told the board the installed system is roughly 25 years old and has shown signs of age; he reported the replacement parts installed to date have performed well. He said he had discussed the unit with a local plumber and that parts availability to date had not been a problem, but that could change.
Staff presented a preliminary cost range—a low-end rough estimate of $100,000 and a high-end figure of $150,000—and said the estimated lead time for a new unit is about 17 weeks. The county engaged McNish to prepare a specification sheet so the county can run an apples-to-apples bid process; McNish is expected to produce the spec in the coming weeks.
Board members discussed funding sources; staff said the cost would most likely require a budget amendment after July 1 and might come from the capital projects fund or department 51 (general services). Staff noted the capital project fund balance was read during the meeting but the transcript number was not clear.
No formal procurement decision was made at the meeting. Supervisors directed staff to continue developing specifications and planned to request a budget amendment for the project once bids or a firm estimate were available; staff suggested installation could occur in October or November to avoid the warm season and because of the delivery lead time.
