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Board provided preliminary OK on vendor proposals for projector, pool repairs and contract settlement; renewals and policy reviews scheduled
Summary
Administrators presented several procurement and facilities items — a Commons projector quote, pool tile repair estimate, Lechner & Sons settlement and software renewals; most items will come to the June 17 consent agenda for board approval and an RFP is planned for food service in late 2026.
District administrators reviewed several facilities and purchasing items Thursday and said most will come back to the board for formal approval at the June 17 meeting.
IT recommended installing a fixed projector and motorized screen in the Commons (cafeteria) to reduce setup time for events. Fathom Media Inc. provided the lowest quote at $11,187.74, which includes screen, projector and installation; the administration will present the recommendation for approval on June 17.
Royal Tile Insulation provided an estimate of $11,600 to repair and regrout pool-area tiles this summer; the administration intends to bring that contract to the June 17 meeting as well. The district said Royal Tile has provided this work since February 2018 and that annual costs historically ranged from about $7,500 to $17,000.
The board was also notified about a settlement agreement and release with Lechner and Sons, a laundry-services contractor originally engaged in 2020. Administration said the settlement has been reviewed by the district attorney and a recommendation to approve the agreement will be presented on June 17.
Administration reviewed software renewals covered by Board Policy 4.60 (purchasing contracts). Skyward (financial/HR), ClearGov (budgeting/forecasting) and Gale's Engage (library/digital resources) were listed; ClearGov’s renewal was updated to $27,316.60 (a roughly 2.9% increase). Other renewal costs reported decreased. Administrators said they will present renewal contracts for board approval on June 17.
Finally, administrators said the Illinois Association of School Boards Press Plus issue 118 policy recommendations are on the agenda as a first review; the administration requested board feedback before the second reading and approval at the June 17 meeting.
There were no formal votes on these procurement items at Thursday’s meeting; the board received information and directed administration to place approvals on the June 17 consent agenda.
