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Auburn staff demonstrate Munis 'Open Finance' portal; public launch after internal data audit
Summary
City staff previewed Munis's Open Finance portal at the June 2 workshop, showing real‑time revenue and expense views and vendor drill‑downs; the portal will be opened to council immediately for testing and to the public after a 30–60 day internal audit to remove problematic personally identifiable information.
City finance and IT staff on June 2 demonstrated the Munis "Open Finance" portal to the Auburn City Council, describing it as a real‑time, searchable view of revenues, expenditures and vendor payments that will be made available to councilors first and to the public after internal data checks.
"The open finance platform, the purpose of it is to provide that real time data," a finance presenter identified in the meeting as Jill said during the demonstration, describing visualizations for budget, revenues and expenses and searchable vendor and object (account) views. City staff showed how the portal breaks expenses down by fund, department and object and demonstrated ledger‑level views for departments such as fire and EMS.
City Manager Phil Kroll told the council the city will not publish the portal publicly until staff complete an internal audit to avoid repeating earlier data problems from a prior public budget portal. "What we wanna make sure is that we don't have the same glitches that we had in the last system," Kroll said, adding the city wants a 30– to 60‑day audit period to verify accuracy before public release.
Councilors asked how the portal will handle sensitive data. Staff said personally identifiable information in general‑assistance entries must be removed before public display. Payroll will be viewable by position rather than by individual employee, and vendor drill‑downs will be available. Staff also said the portal will show real‑time data for fiscal year 2026 once it is opened; prior fiscal years will be accessible after FY26 closes.
No formal action was taken. Staff said councilors will receive login information for the portal and that the city will post a public link after it completes the planned internal audit and any necessary data‑entry changes to protect private information.
