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Trustees review asphalt quote and equipment needs; finish mower may need replacement
Summary
Town staff presented a roughly $13,500 quote from a private contractor to soft-cut, remove and repair road sections with 3-inch hot mix, and trustees discussed equipment failures, tractor delivery and possible reallocation of remaining road funds.
Town staff told trustees the town received a contractor estimate to repair damaged road areas and asked whether to contract for the work now or study additional options. The quote in the meeting packet from American Asphalt was described as approximately $13,500 to soft-cut, remove and install road base as needed, compact, and place 3-inch type hot mix.
Trustees discussed recent equipment issues that affect road work. Staff reported a gearbox on the finish mower was shattered and that the town’s finish mower may be unusable; if the town replaces that equipment it could alter equipment needs and influence whether to purchase a finish mill that might supplant both a brush auger and the finish mower. The town also noted a previously ordered tractor that was expected to be delivered within a couple weeks after the last meeting.
Finance comments in the meeting suggested that if road projects stay on budget there might be about $5,000 remaining that could be returned to roadwork or reallocated. Trustees discussed following up with the asphalt vendor to confirm the scope and whether transition work discussed earlier was included in the price; staff emphasized that some transition-related work was not part of the original quote.
There was no recorded formal roll-call vote on contracting with American Asphalt in the transcript excerpt; a trustee noted the contractor’s quoted price and recommended moving forward if trustees agreed. Trustees asked staff to confirm exact scope and to proceed consistent with the town’s procurement rules.
