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Bonner County staff propose cuts to office-supplies budget, keep copier lease unchanged
Summary
Budget staff recommended a $1,500 cut to the commissioners' office-supplies line and smaller changes for office equipment and miscellaneous expenses, while recommending the copier lease remain at current contract levels; commissioners discussed paper use, printer ink costs and replacing a worn shredder.
Veronica, the budget presenter for the Bonner County commissioners' office, proposed several adjustments to supplies and equipment lines during the June 2 budget meeting, including a $1,500 reduction to office supplies and a $500 contingency for small office equipment and repairs.
Veronica said the office’s current office-supplies budget was $4,000 and recommended reducing it to $2,500 based on current usage. She said a case of paper costs roughly $50 and the office has spent about $250 on paper so far this year, with an expected additional $400 for the remainder of the fiscal year. Veronica also provided detailed monthly averages for printer consumables: black-ink monthly averages of about $19.57 (annual $234.78) and color-ink monthly averages of about $48.15 (annual $577.74), for an expected annual ink total near $812.52.
On equipment, Veronica noted the department’s shredder is aging and requested leaving $500 in the office-equipment budget to allow replacement if needed. She said a comparable replacement shredder lists for about $295 and she would research a slightly larger-capacity model before making a purchase.
Copier lease: Veronica reported the copier lease is $262 per month, totaling $3,144 per year, with replacements occurring approximately every five years. She recommended leaving that line unchanged because it is a fixed contract cost.
Miscellaneous and water: Veronica said the commissioners' office has been using the miscellaneous line to pay for drinking water and requested $300 for that purpose, explaining average monthly water costs run about $18 (annual $216). Commissioners agreed to move water costs to the office-supplies line to be consistent with other departments.
Outcome and follow-ups: Commissioners agreed to the supply reductions and to retain the copier lease at current contract levels. Veronica will adjust the budget accordingly and circulate updated totals.
