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Sheriff’s office recommends replacing three aging jail HVAC units; commissioners ask for warranty information
Summary
Major Shane Taylor told Carroll County commissioners that one of three rooftop HVAC units at the jail recently failed and that the sheriff’s office and facilities staff recommend replacing all three units; commissioners asked staff to obtain extended-warranty cost details before formal procurement.
Major Shane Taylor of the Carroll County Sheriff’s Office told commissioners on May 29 that one of three 25-year-old rooftop HVAC units at the county jail experienced a major mechanical failure when a fan assembly dislodged. The unit was temporarily repaired but Taylor said it is not restored to manufacturer standards.
“There’s 3 units on the jail that are original to the building. So they're over 25 years old,” Major Taylor said. He described repair history: compressors were replaced on different packs in recent years, some compressors cost about $6,000 apiece, and the aging units’ components are not performing together reliably. “Pack 3 … the actual large fan within the unit come out of where it seats and fell down,” he said.
Taylor presented two vendor quotes and said the county’s current maintenance contract qualifies EMCOR to perform electrical and routine maintenance work; that contract covers most electrical and maintenance tasks but does not cover compressor replacement. He said vendors proposed different brands — Trane and Carrier — with Trane described as more durable and Carrier as more energy-efficient. Taylor said the quoted costs for crane-assisted installation are $245,395 to install a single unit, $562,274 to install all three units, plus an additional $26,000 for a permanent safety railing that would remain on the roof once installed.
Commissioners discussed warranty and lifecycle concerns. “That’s just a massive amount of money to have a one-year warranty,” one commissioner said, asking staff to obtain details on extended-warranty options and coverage. Taylor said he did not have extended-warranty pricing available at the meeting but confirmed EMCOR’s contract covers electrical and many service items; compressors and other major parts may not be included under routine maintenance.
County staff and the sheriff’s office recommended putting the full replacement — all three units and the permanent safety railing — on the consent agenda for the next meeting with EMCOR as the recommended contractor, contingent on obtaining warranty cost information. Major Taylor said he will present extended-warranty details by the next meeting.
No formal procurement or expenditure vote was taken at the May 29 work session; commissioners endorsed the staff recommendation to place the item on the consent agenda and asked for follow-up warranty information before final contract approval.
