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District proposes Appendix C to clarify rules for extra-duty employees and coaches
Summary
Staff proposed a new Appendix C to clarify expectations, training and disciplinary processes for extra-duty employees (coaches, sponsors and other paid stipends), and said the district will add a coaches' code of conduct and Title IX-focused training for these positions.
District staff proposed creating a separate Appendix C to collect rules specific to extra-duty employees such as coaches and program sponsors, and to clarify training, evaluation and disciplinary procedures for those roles.
"This is a group of employees that we believe needs additional, training in the area of title 9," a district staff member said, adding that the appendix gives staff a mechanism to deliver targeted professional learning and Title IX training to extra-duty employees.
Staff said Appendix C will draw language from existing support- and classified-staff policies while making expectations clear for individuals who are sometimes not full-time district staff but who perform recurring paid duties. The proposal includes a coaches' code of conduct that supervisors expect coaches and sponsors to sign.
Committee members discussed the wide range of compensation covered by Appendix C, from small club stipends to larger coaching stipends. Speakers referenced examples used in discussion: a club stipend calculated as 1% of a $40,000 base (about $400) and a head coach stipend example of roughly $950 for one program; staff said some individuals work only episodically but are still subject to district rules.
Staff noted that some externally contracted instructors (for example, a choreographer hired to teach a routine) would not be covered under Appendix C because they are vendors under a contract rather than extra-duty employees on Appendix C. Staff said they plan a follow-up discussion in July so Appendix C could be in place before August onboarding of new extra-duty staff.
