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Finance committee to correct clerical error to move $15,588.83 between internal service funds
Summary
Auditor told the finance and personnel committee the city will amend Ordinance 37-25 to appropriate $15,588.83 to internal service fund 865 to correct a clerical error that left transferred funds unappropriated in the originating fund.
The finance and personnel committee heard Tuesday that an amendment to Ordinance 37-25 is needed to correct a clerical error involving $15,588.83 deposited in the wrong internal service fund.
Why it matters: The amendment simply adds an appropriation line so the city can legally transfer the funds between internal service funds and reappropriate them for their intended use.
What staff said
The auditor explained the deposit of $15,588.83 had been placed into the city’s other internal service fund (medical) instead of the intended internal service fund. Because transfers require that money be appropriated in the originating fund before transfer, staff must add the missing appropriation line to enable the transfer and reappropriation. "So, the clerical error was this amount of money … deposited in the other internal service fund," the auditor said; the ordinance amendment will fix that line.
Timing and next steps
Committee members asked whether the correction required emergency action; staff said it did not and the amendment will follow the normal ordinance process, with the amendment to be presented Monday for approval.
Ending
No policy change or new spending was proposed; staff said this is an accounting correction to place funds in the right internal service fund so they can be transferred and spent as intended.
