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Third‑Party Funding Committee adjusts evaluation timeline and nominates chair, vice chair
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Summary
The committee discussed reversing the order of hotel‑motel and general‑fund evaluation meetings in June, set proposed dates for scoring and recommendations, and nominated and seconded candidates for committee chair and vice chair.
Committee members discussed scheduling and process items for June evaluations and moved to adjust the committee’s evaluation calendar to ensure recommendations are ready for the city’s budget workshop.
During the meeting members proposed reversing the order of the evaluation sessions so the hotel‑motel applications would be considered in early June and the general‑fund applications in a follow‑up meeting. Staff said the scoring system will remain open through early June and that staff needs final average scores before the budget workshop; members agreed on a proposed schedule with scoring deadlines in the first week of June so staff can prepare recommended award amounts.
Committee members also made nominations for committee leadership. A member nominated Esther (committee member) to be committee chair and nominated a second member to be vice chair; the motion to appoint the two officers was seconded and members proposed approving the appointments by acclamation. The committee did not record a formal roll‑call vote in the transcript but the nominations moved forward during the meeting.
Why this matters: the timeline change affects when staff will receive averaged scores and when award amounts will be finalized and sent to budget staff. Leadership nominations determine who will preside over future evaluation meetings and guide discussion of award recommendations.
Meeting context and next steps: staff will send electronic scoring invitations and temporary passwords for committee members to log in and complete their individual evaluations; staff said they will reset passwords as needed and that the evaluation portal will close on the posted deadline. Committee members agreed to complete scoring so staff can average results and prepare recommendation amounts in time for the budget workshop. The committee also asked staff to consult with legal on notification practices for applicants with incomplete submissions and to place a potential agenda item on a future meeting regarding applicant notification practices.
Sources: statements and motions on the record during the City of Laredo Third‑Party Funding Committee meeting. No council or formal award votes were taken in this meeting.
