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Mayor reforms aim to shorten procurement timelines, increase vendor access
Summary
MOID acting director Andrew Aleshire summarized a yearlong review and a package of recommendations to streamline procurement, expand vendor access, pilot outcome‑based RFPs and establish training to improve project delivery and lower costs.
Andrew Aleshire, acting director of the Mayor’s Office of Infrastructure Development (MOID), told the committee MOID analyzed project delivery across agencies and produced a set of recommendations designed to speed procurement, increase vendor participation and reduce regulatory bottlenecks.
What MOID presented
- Review and recommendations: MOID said it compiled a yearlong review with agency input and external partner feedback and produced 23 recommendations. The review examined procurement delays, limited vendor participation and regulatory bottlenecks and identified system‑level steps to streamline project delivery.
- Streamlining steps: Aleshire said the review found hundreds of discrete workflow steps in the project delivery process and is seeking to eliminate or streamline outdated steps. The office is piloting outcome‑based requests for proposals where appropriate and reviewing prequalification rules to broaden the pool of bidders.
- Vendor access and outreach: Aleshire said both internal and external stakeholders reported limited vendor participation on city contracts despite a large pool of certified firms. MOID is exploring a centralized bidding opportunities site and other outreach to increase competition and equity in contracting.
- Training and capacity: MOID and Planning staff referenced an "infrastructure academy" to train staff in project management, consistent procedures and procurement approaches to reduce delays and scope creep.
Why it matters: MOID and Planning staff said improving procurement and project delivery can reduce costs caused by delays, broaden the base of contractors willing to work for the city and shorten the time from appropriation to construction.
Next steps
Aleshire said many recommendations will require additional work groups or regulatory changes; some reforms are ready for implementation. The office will continue interagency collaboration and report back as pilots and rule changes are developed.
