City staff reiterates Citi card rules; council discusses committee liaisons and meeting debriefs

Scott Graham, the city manager, reminded councilors about the city’s Citi credit‑card policies and best practices for card use during a short administrative briefing. He said cards are intended primarily for travel and training — e.g., lodging and conference expenses — and that all receipts should be kept, with detailed restaurant receipts required to show food items and to exclude alcohol charges when municipal policy disallows them. "Most of it is the the cards are for traveling and training purposes, hotel stays, getting to and from a conference," Graham said. He advised councilors to follow GSA/IRS per‑diem guidelines (by ZIP code) and not to tip over 20 percent.

Separately, councilors discussed liaison assignments to committees and commissions. Council members expressed concern about liaison burnout when assigned to many committees and asked for a lighter routine debriefing model for some bodies. Staff proposed a mix of quarterly or semiannual reports: more frequent (quarterly) briefings from the committees with larger budgets or major impacts (for example, DURAC, parks, tourism, planning) and semiannual briefings for less active bodies. Councilors asked staff for a written list of liaison preferences and for staff to coordinate how those monthly/quarterly debriefs would be scheduled and provided.

No formal votes were recorded on policy changes; staff said they would circulate GSA per‑diem guidance and prepare a liaison preference list for the next meeting cycle.