HCPA approves invoices, board discusses buying checks; CD rollover reported

The Hudson Community Preservation Authority voted to pay several outstanding invoices and discussed ordering new three‑panel checks, while staff reported that a certificate of deposit maturing June 13 will be moved into another short-term CD.

The vote authorized payment of invoices including the HHA contract work, audit-related charges for April and May, and bills from contractors listed in the meeting packet. “I make a motion to pay all the bills,” a board member said during the meeting; the motion passed with no recorded opposition.

Staff also told the board the organization needs to buy a new supply of three‑panel checks. “They said it's a hundred and $34 or 230 checks, which would last us a couple years,” a staff member said when describing the bank quote for a bulk order. The staff member said the three‑panel format provides a receipt for the payee and a copy for records.

Separately, staff reported that a certificate of deposit (CD) held by the authority matures June 13 and must be renewed within a 10‑day window. The Housing Trust Fund (HTF) had recommended moving the funds into another five‑month CD at the Bank of Greene County; later in the meeting one participant said the CD rollover “we already did the CD, so that's all good,” indicating the transaction was completed or otherwise resolved before the meeting concluded.

Board members discussed process and routine controls for small expenditures. Staff noted they have limited discretion under their contract to make certain small purchases and said they would notify the board when using that authority. The board did not record a detailed vote tally in the minutes provided in the transcript.

Documents cited at the meeting included the audit posted to the authority's public portal and invoices included in the packet. The board also discussed routine banking logistics and accounting items to prepare for upcoming committee work and property disposition tasks.